Data Protection and GDPR information
What is GDPR?
GDPR stands for General Data Protection Regulations and is a piece of legislation that superseded the Data Protection Act 1998 on Friday 25th May 2018. It not only applies to the UK and EU; it covers anywhere in the world in which data about EU citizens is processed.
The GDPR is similar to the Data Protection Act (DPA) 1998 (which the practice already complies with), but strengthens many of the DPA’s principles. The main changes are:
- Practices must comply with subject access requests.
- Where we need your consent to process data, this consent must be freely given, specific, informed and unambiguous.
- There are new, special protections for patient data.
- The Information Commissioner’s Office must be notified within 72 hours of a data breach.
- Higher fines for data breaches – up to 20 million euros.
What GDPR means for patients
The GDPR sets out the key principles about processing personal data, for staff or patients;
- Data must be processed lawfully, fairly and transparently.
- It must be collected for specific, explicit and legitimate purposes.
- It must be limited to what is necessary for the purposes for which it is processed.
- Information must be accurate and kept up to date.
- Data must be held securely.
- It can only be retained for as long as is necessary for the reasons it was collected.
There are also stronger rights for patients regarding the information that practices hold about them. These include;
- Being informed about how their data is used.
- Patients to have access to their own data.
- Patients can ask to have incorrect information changed.
- Restrict how their data is used.
- Move their patient data from one health organisation to another.
- The right to object their patient information being processed (in certain circumstances).
At the Swiss Cottage Surgery we use your data to:
- Book/cancel appointments
- Appointment reminders
- Direct contact to discuss treatment and appointments
- Referrals to hospitals/specialists with your consent
What is “patient data”?
Patient data is information that relates to a single person, such as his/her diagnosis, name, age, earlier medical history etc.
What is “consent”?
Consent is permission from a patient – an individual’s consent is defined as “any freely given specific and informed indication of his wishes by which the data subject signifies his agreement to personal data relating to him/her being processed.”
The changes in GDPR mean that we must get explicit permission from patients when using their data. This is to protect your right to privacy, and we may ask you to provide consent to do certain things, like contact you or record certain information about you for your clinical records.
Individuals also have the right to withdraw their consent at any time.
Swiss Cottage Surgery - Practice Privacy Notice
Health Information Exchange (HIE) Privacy Notice
Swiss Cottage Surgery - Adult Privacy Information Leaflet
Swiss Cottage Surgery - Childrens' Privacy Information Leaflet
Swiss Cottage Surgery - Practice Telephone Policy
- Information Commissioner’s Office (ICO) website
- Understanding Patient Data - An Introduction to the GDPR – and what it means for patient data
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